You might want to ask potential users of the library what kind of information they need to look things up by – for instance, subject, author, place. etc. – all this would vary according to what your company does or needs to keep track of. One reason libraries list so many things about a book is that users remember things differently – one person may remember that a book was by a certain author, and another person might remember that it was about travel in Costa Rica.

If you have any questions, I’d be glad to try to help.

I’d suggest having a card catalog – or an Excel document if your people are more technologically inclined – with the names of the files. It’s easier to add extra cards/entries for extra subjects. So for instance if a publication has several different articles, you could have a card/entry for each, all referring to where the publication is kept – the name of the file or the magazine. Or if that kind of thing is important to you, the author of the article.

Is this the kind of suggestion you’re looking for?